Sample Emergency Plan ~ AMOA Disaster Planning Guide

Sample Business Continuity and Disaster Preparedness Plan

PLAN TO STAY IN BUSINESS

_______________________________________
Business Name
_______________________________________
Address
_______________________________________
City, State
_______________________________________
Telephone Number

If this location is not accessible, we will operate from the location below:
_______________________________________
Business Name
_______________________________________
Address
_______________________________________
City, State
_______________________________________
Telephone Number

The following person is our primary crisis manager and will serve as the company spokesperson in an emergency.
_______________________________________
Primary Emergency Contact
_______________________________________
Telephone Number
_______________________________________
Alternative Number
_______________________________________
E-mail

If the person is unable to manage the crisis, the person below will succeed in management:
_______________________________________
Secondary Emergency Contact
_______________________________________
Telephone Number
_______________________________________
Alternative Number
_______________________________________
E-mail

EMERGENCY CONTACT INFORMATION

Dial 9-1-1 in an Emergency
_______________________________________
Non-Emergency Police/Fire Phone Number
_______________________________________
Insurance Provider Phone Number

BE INFORMED

The following natural and man-made disasters could impact our business:
o _______________________________________
o _______________________________________
o _______________________________________
o _______________________________________
o _______________________________________

EMERGENCY PLANNING TEAM

The following people will participate in emergency planning and crisis management.
o _______________________________________
o _______________________________________
o _______________________________________
o _______________________________________
o _______________________________________

WE PLAN TO COORDINATE WITH OTHERS

The following people from neighboring businesses and our building management will participate on our emergency planning team.
o _______________________________________
o _______________________________________
o _______________________________________
o _______________________________________
o _______________________________________

OUR CRITICAL OPERATIONS

The following is a prioritized list of our critical operations, staff and procedures we need to recover from a disaster.

Operation	Staff in Charge	Action Plan
_________________	_________________	_________________
_________________	_________________	_________________
_________________	_________________	_________________
_________________	_________________	_________________
_________________	_________________	_________________

SUPPLIERS AND CONTRACTORS

Company Name: ____________________________________________________
Street Address: __________________________________________________
City: ______________________ State: _____ Zip: ___________________
Phone: _____________ Fax: _____________ Email: ___________________
Contact Name: _______________________________ Acct No. ___________
Materials/Service Provided: ______________________________________

If this company experiences a disaster, we will obtain supplies/materials from the following:

Company Name: ____________________________________________________
Street Address: __________________________________________________
City: ______________________ State: _____ Zip: ___________________
Phone: _____________ Fax: _____________ Email: ___________________
Contact Name: _______________________________ Acct No. ___________
Materials/Service Provided: ______________________________________

If this company experiences a disaster, we will obtain supplies/materials from the following:

Company Name: ____________________________________________________
Street Address: __________________________________________________
City: ______________________ State: _____ Zip: ___________________
Phone: _____________ Fax: _____________ Email: ___________________
Contact Name: _______________________________ Acct No. ___________
Materials/Service Provided: ______________________________________

EVACUTATION PLAN FOR _____________________ LOCATION

We have developed these plans in collaboration with neighboring businesses and building owners to avoid confusion or gridlock.
We have located, copied and posted building and site maps.
Exits are clearly marked.
We will practice evacuation procedures _____ times a year.

If we must leave the workplace quickly: [write plan here]

Warning System: _____________________________________________
  We will test the warning system and record results
___ times a year.

Assembly Site: ______________________________________________

Assembly Site Manager & Alternate: __________________________

Responsibilities Include:

Shut Down Manager & Alternate: ______________________________

Responsibilities Include:

________________________ is responsible for issuing all clear.

SHELTER IN-PLACE PLAN FOR _____________________ LOCATION

We have talked to co-workers about which emergency supplies, if any, the company will provide in the shelter location and which supplies individuals might consider keeping in a portable kit personalized for individual needs.

We will practice shelter procedures _____ times a year.

If we must take shelter quickly: [write plan here]

Warning System: ____________________________________________
  We will test the warning system and record results
____ times a year.

Storm Shelter Location: ____________________________________

"Seal the Room" Shelter Location: __________________________

Shelter Manager & Alternate: _______________________________

Responsibilities Include:

Shut Down Manager & Alternate: _____________________________

Responsibilities Include:

_________________________ is responsible for issuing all clear.

COMMUNICATIONS

We will communicate our emergency plans with co-workers in the following way:

In the event of disaster we will communicate with employees in the following way:

CYBER SECURITY

To protect our computer hardware, we will:

To protect our computer software, we will:

If our computers are destroyed, we will use back-up computers at the following location:

RECORDS BACK-UP

__________________________ is responsible for backing up our critical records including payroll and accounting systems.

Back-up records including a copy of this plan, site maps, insurance policies, bank account records and computer back-ups are stored onsite ____________________________.

Another set of back-up records is stored at the following off-site location:

If our accounting and payroll records are destroyed, we will provide for continuity in the following ways:

EMPLOYEE EMERGENCY CONTACT INFORMATION

The following is a list of our co-workers and their individual emergency contact information:

Name	Phone	Cell Phone	Email
_________________	_________________	_________________	_________________
_________________	_________________	_________________	_________________
_________________	_________________	_________________	_________________
_________________	_________________	_________________	_________________
_________________	_________________	_________________	_________________

ANNUAL REVIEW

We will review and update this business continuity and disaster plan in ____________.

Source: READY.GOV

Amusement & Music Operators Association

Guide to Developing a Disaster Management Plan

Sample Emergency Plan